The complexity of the code leaves many Americans feeling hopeless and confused when filing their tax returns. Many of us view tax returns as no more than expensive and tedious tasks to get out of the way at year-end, like renewing vehicle tabs. This common experience of unknowing, apathy and dread causes millions of missed tax deductions every year.

Those who are familiar with the code find all kinds of ways to lower tax. But, you don’t have to be a high-income earner utilizing complicated “loopholes” to reduce your tax liability. There are many easy to claim deductions and credits available. Here are some of the ones you might not know about.

Educator Expenses – An above the line deduction

Above the line deductions are those that are deducted before arriving at adjusted gross income (AGI).  These are nice deductions since many credits are calculated, or phased out, based on your AGI.  The Educator Expense deduction is small in comparison to many other deductions, but basically any teacher qualifies.

If you spend 900 hours or more teaching kindergarten through grade 12 you are eligible for this deduction. The IRS will allow a deduction of up to $250 for expenses such as books, supplies, equipment and other materials. Let’s face it, pretty much any teacher spends at least this amount each year.[i]

Retirement Savings Contribution Credit

This credit exists to encourage lower-income taxpayers to set aside money for retirement.  It is available to Single taxpayers whose AGI is below $28,750 or married couples with AGI below $57,500.[ii]  Depending on your AGI, you can get a credit ranging from 10% to 50% of your retirement contributions, up to a maximum credit of $1,000.

Qualifying contributions are those made to a Traditional or Roth IRAs and elective deferrals to 401k, 403b, 457, SEP or SIMPLE plans. The credit amount is reduced by any distributions from similar plans during the year the credit is claimed.

Residential Energy Credit

There are really two credits under this umbrella term: the Nonbusiness Energy Property Credit and the Residential Energy Efficient Property Credit. Both credits vary in amount depending on the eligible expense or property.  For both credits, manufacturer certification is required and for some expenses they must meet or exceed the Energy Star requirements.

The Nonbusiness Energy Credit is available for energy-efficient improvements such as windows, doors and insulation that are designed to reduce heat gain or loss. The qualifying costs and maximum credit depend on what type of property is purchased or improved.

The Residential Energy Efficient Property Credit is available for expenses such as solar heating and power or geothermal heat pumps.

Sales Tax Deduction for Large and Unusual Purchases

The IRS allows an itemized deduction for either state income tax or state sales tax.  In a state with no income tax sales tax is always deducted.  While some people may save receipts and add them up at year-end, most just take the deduction using the IRS table.  The deduction for sales tax is calculated based on your AGI and is often equally or more beneficial than what you would come up with after adding up all your receipts.

What many don’t know is that you can add additional sales tax on large and unusual purchases to the amount from the IRS table.  The table amounts are an estimate of sales tax for yearly average sales tax on regular purchases. As such, they do not take into account large amounts of sales tax incurred when purchasing a vehicle or remodeling a home.  For this reason, the IRS will allow you to add tax on such large and unusual purchases to the sales tax table amount.  You can also add local taxes to the table amount.

Miscellaneous Itemized Deductions

There is a section on Schedule A (where you deduct itemized deductions) for ”Miscellaneous Itemized Deductions.” These deductions are limited so that only the amount of expense that exceeds 2% of your AGI is deductible.  To put that in perspective, let’s say your AGI is $25,000 and you have $750 of miscellaneous deductions. In this scenario, only $250 of the $750 is deductible (2% of $25,000 is $500 so only the amount exceeding $500 is deductible).

Here are the most common miscellaneous itemized deductions:


[i] The expenses are not deductible if reimbursed by your employer.

[ii] These are the 2012 amounts.

[iii] These expenses are claimed by filing Form 2106.

Thank you to our current and former team members and colleagues for helping us develop this content.

Grant Tracking in QuickBooks Online - Part I: Systems Overview

$ 100

This low-key, screenshare style training provides a general overview of the administrative and financial tracking systems an organization with restricted funding needs to have in place. With an emphasis on QuickBooks set up and use, we'll walk through the administrative life of a grant. Follow along as we account for grants directly in QBO in real time. Starting from the grant application and ending with the final repot, we'll walk through the accounting life of a grant. Along the way, we'll touch on payroll allocations, timesheets, transactions logs, multi-year funding, spending releases, and more!

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

Grant Tracking in QuickBooks Online - Part II: Systems Implementation

$ 100

In this follow-up to Part I: Systems Overview, we'll explore how your grant tracking systems show up in your everyday work. The first half of the session highlights best practices to integrate grant systems with internal documents and workflows. After the break, we'll review our newly captured grant data and how show you how it can be used for grant invoicing and spend-down reporting.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

Grant Tracking in QBO Bundle - Part I & II Systems Overview & Implementation

$ 150

This bundle gets you access to Part I & Part II of our Grant Tracking in QuickBooks Online series. Part I is a longer session which we'll spend going over the systems you need to effectively account for restricted funds. We'll use a a real time example to track a grant as it passes through your organization's QuickBooks, from award to close out. Part II will focus on integrating systems, accessing data and creating grant reports.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

1099-MISC & 1099-NEC Training

$ 75

Every January your organization is responsible for providing 1099 forms to certain independent contractors who you paid more than $600. In this training we'll go over the ins and outs of which contractors this applies to, and how to build your systems so that it's not a crunch to prepare.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

BUSINESS: Should you Convert your Business to an S-Corp?

$ 100

This pre-recorded workshop explains how and why an S-Corp election can save you thousands in taxes every year. We'll cover differences between LLCs and S-Corps, how federal and state taxes apply to each, becoming an S-Corp, operating as an S-Corp after the switch, and using payroll to maximize your deductions. If you have net income from a sole proprietorship over $100,000, this workshop is for you!

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

How to Review a 990 for Staff & Board

$ 100

This training reveals the mystery contained in the many pages of Form 990 and its associated schedules. You will learn from the perspectives of both a CPA 990 preparer and experienced nonprofit director. Nonprofit staff will learn how to review a drafted 990 and work with the external tax preparer on any needed adjustments. Board members will learn how to review a finalized 990, and which parts of the form are of greatest concern. This training is also useful to anyone who wants to better understand some of the "why" behind many nonprofit accounting structures, practices, and terminology.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

QBO QuickBooks Online Basic Training (for Nonprofits) - Part 1

$ 100

This training is designed for the accidental operations manager, board treasurer, executive director, or anyone else who needs to understand how QuickBooks works so you can accurately and confidently record and track your organization's financial information. It covers the basics of bookkeeping, QuickBooks vocabulary, data entry for income and expenses, and basic troubleshooting. To help you understand the why behind it all, this course also includes and introduction to basic accounting concepts. Although this training assumes no prior QuickBooks knowledge, there's still plenty to learn for those who need a refresher, need nonprofit specific training, or who are coming to QuickBooks Online from Desktop.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

QBO QuickBooks Online Basic Training (for Nonprofits) - Part 2

$ 100

Building on Part 1, this training will show you how to verify your data entry and create useful reports for both staff and board that will help you make decisions. This training covers QuickBooks' banking integration, reconciling accounts, generating and manipulating reports. You'll also learn how to handle non-cash activity and understand the difference between cash and accrual accounting.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

QBO QuickBooks Online Intermediate Training (for Nonprofits) - Part 1

$ 100

So you feel comfortable with QuickBooks data entry, but you still have a feeling there's a lot QuickBooks can do that you're not taking advantage of? Our two-part series of intermediate trainings are for you. In Part 1 we cover ensuring your QuickBooks is set up in the best way to capture different kinds of information: functional expenses (program vs. admin and fundraising), grants, and multiple entities like fiscal sponsorships or related organizations. You'll learn why this tracking is necessary, how to gather the information you need to do it, and how the information is used. budgeting -- for your whole organization, specific programs, and even grants.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

QBO QuickBooks Online Intermediate Training (for Nonprofits) - Part 2

$ 100

Building on Part 1, in this training we'll take your fully tricked out QuickBooks and put it through the paces, covering how to track grant expenditures or invoice against reimbursable grants, how to allocate expenses across multiple programs, and how to manage multiple entities such as related 501(c)(3)/(c)(4) orgs. This course also includes general background and training on fiscal sponsorships such as what to consider, how to set them up, and the differences between fiscal sponsorship models.

Purchasing this training grants you access to our portal, where you can view the video and presentation slides at your convenience.

Coming this summer, check back often!!

We offer trainings as 1:1 sessions, customized private trainings for you and your team, or sponsored customized trainings for your community members. Contact us for more information.

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